General Meeting

The Annual General Meeting is held annually on a date set by the Board of Directors within six months of the end of the financial year. An Extraordinary General Meeting can be convened to address a specific matter if the Board of Directors deems it necessary or it is otherwise required by the Finnish Limited Liability Companies Act. Harvia’s General Meeting is held in Muurame, where the company is registered, or in Helsinki, and is convened by the Board of Directors.

The Annual General Meeting decides on a yearly basis on:

• Adoption of the financial statements and the consolidated financial statements and use of profit shown in the balance sheet;
• Discharging the members of the Board of Directors and the CEO from liability;
• Number of the members of the Board of Directors, their election and remuneration;
• Election of the auditor and sustainability auditor and deciding on their remuneration;
• Any other matters presented in the notice of the Annual General Meeting.

The notice of the General Meeting is published on the company’s website or by a newspaper announcement which is published in at least one national daily newspaper chosen by the Board of Directors. The notice shall be delivered to shareholders no earlier than three months and no later than three weeks before the meeting, and in any case at least nine days before the record date. A shareholder has the right to have a matter falling within the scope of the Finnish Limited Liability Companies Act considered at the General Meeting if the shareholder demands it in writing from the Board of Directors in sufficient time for the matter to be included in the notice convening the meeting.

The notice includes the agenda for the General Meeting, proposals by the Board of Directors and its Committees, the meeting registration and participation instructions, and other matters required by the Finnish Limited Liability Companies Act. To be entitled to participate in the General Meeting, a shareholder needs to be registered in the company’s shareholder register at least eight (8) business days prior to the General Meeting. A shareholder may exercise their right to speak and vote if they have registered for the general meeting in the manner indicated in the notice of the meeting and no later than the date specified in the notice, which may be no earlier than ten days before the general meeting. Holders of nominee-registered shares may also attend the General Meeting by a temporary registration in the register of shareholders. A shareholder may attend General Meetings either in person or via a representative authorized by the shareholder.

At the General Meeting, all shareholders are entitled to raise questions regarding issues on the agenda. Harvia has one class of shares, and every share entitles a shareholder to one vote at the General Meeting.

The notice of the General Meeting, proposals to the General Meeting, documents to be presented at the General Meeting, and information on Board member candidates are published on Harvia’s website.